This is the Fees setup at its most basic and shows that...
i) On dates where this Daily Plan applies, the fees are currently zero all day.
ii) This applies to all Hirers Groups.
About Hirer Groups
If you are still in the process of setting up the Lettings System, you will not yet have encountered Hirer Groups. Within the main Lettings Manager area of the system, is the module Hirer Manager. This is where the details and settings for each of your customers are recorded.
One of those settings is ‘Hirer Fee Group’ and this setting determines which rates apply to their reservations.
Hirer Group 1 (the default) could be for your standard customers such as individuals and local companies.
Hirer Group 2 could be for charitable organisations where you wish to charge a lower amount.
If you already know how many different pricing structures you will need, any differing rates can be logged here now. If not, just concentrate on Hirer Group 1 and you can return here later to set the fees for other groups when known.
Also in Hirer Manager is a setting where the hirer can be given a flat rate percentage discount for all facilities and extras. Depending on the complexity of your pricing structure this may mean that there is no need to record the different rates for each hirer group (which will make managing this Fees page much simpler – especially if you have several facilities).
Before we cover the different options, please note that the fees to be recorded here are hourly rates. Where reservations are logged that do not cover a full hour, the system will automatically make the adjustment.
For example: If the hourly rate is set here as £20, a reservation running for only 30 minutes will result in a charge of £10.
The final page of this guide shows how you can quickly check the effects of a fee update.
A single hourly rate for the entire day.
If the same fee applies throughout the day, and that fee applies to all hirers, all that is required is to amend the zero in the single textbox...